Meeting Format

Updated: October 27, 2010

With any meeting of a board, there is a format that must be followed. This format is a list of agenda items to be discussed and voted. This format is necessary for the meeting to progress in an efficient manner. The agenda items for the Evergreen Community Charter School Board of Trustees is established in advance and are positioned to allow for proper discussion and resolution.

The subtitles for agenda items are as follows:

Executive Session
As required by the Open Meetings Act in Pennsylvania, the Board of Trustees must announce when executive session meetings are held and what topics were discussed.

Recognition of Visitors

Since the Board of Trustees views the input of its constituency as being very important, the public is given the opportunity to comment at the beginning of each meeting on items on the agenda prior to discussion by the Board and non-agenda items following that dialogue. The Board requires visitors to state their names for the record. Groups are asked to appoint one spokesperson.

Items For Discussion and Possible Resolution
The Board of Trustees reviews and discusses items put before it that concern business in the district.

Items Requiring Board Action

1. Consensus Motion - Many items that come before the Board of Trustees come with recommendations from the administration. These items are usually designated for a consensus motion, which allows business before the Board to progress in an efficient manner.

2. Business and Financial Affairs - The Business Manager places consensus motion items before the Board after reviewing the requests and making sure they conform to board policy.

3. Personnel - The Director places personnel items before the board in a consensus motion that have been properly reviewed and conform to board policy.

4. Other Items or Concerns from the Board

This agenda item allows board members to bring forth items for discussion that have not been placed on the agenda prior to the meeting.

Students, Curriculum and Policy
The Board must approve textbooks and curricular materials, as well as all new instructional programs. Student expulsions, overnight field trips, and health guidance services are located in this section of the agenda. New school board policy or revising existing policy as presented by the Director is also identified in this section of the agenda.